How to centralize all your data in a single reporting software

How to centralize all your financial and operational data in a single reporting software.

The financial world has evolved rapidly in recent years, creating many major challenges for CFOs. One of the biggest challenges companies face is centralizing all their data (financial, CRM, HR). To illustrate this, let's look at Gyptis, a company specializing in logistics flow management that chose to automate its reporting.

Until just a few months ago, management controller Nadia Hourri was still using Excel every day to build her financial reports. At the time, sharing information with employees at the company, which specializes in logistics flow management, was limited to PowerPoint presentations. "We were using very rigid tools," she says.

She continues: "We had endless spreadsheets and rigid PowerPoint presentations. Collaboration was complicated, and we faced a significant risk of errors."

Why is Excel so widely criticized today? This discomfort can be explained by several factors, notably the growing pace of digitalization, the increasing volume of data and an economic environment that remains uncertain. 

1. Digitalization is accelerating

CFOs are increasingly involved in operational decision-making, which requires drawing on multiple data sources. This includes not only accounting data, but also data from business applications, CRM and payroll software. Aggregating and connecting these data flows is essential for informed decisions, which can be complex with traditional tools such as Excel.

2. The explosion in data volume

In addition, the growing number of data sources leads to a dramatic increase in the volume of data to manage. Collecting, aggregating and structuring this data is becoming an ever greater challenge.

3. An uncertain economic environment

In an economic environment that is constantly changing, companies need to be able to project their cash position, adjust their forecasts, build solid assumptions and adapt quickly to market conditions. Traditional tools are no longer enough to meet these needs for rapid adaptation.

So which tool today can guarantee reliable financial reporting and an automated connection to the company's software (accounting, ERP, CRM, …)?

EMASPHERE is one of these tools, known as EPM tools,  which are essential to managing performance across organizations. They bridge the gap between financial and operational data. 

"EMASPHERE has proven to be a remarkable online reporting tool, simplifying the automatic consolidation of data from various sources and offering an intuitive interface for creating custom reports."

Why automate your financial reporting? 

The Gyptis team wanted to set up a dynamic dashboard, accessible to everyone in the company, to make data analysis easier. The company therefore decided to adopt EMASPHERE, the automated reporting solution. As Nadia Hourri explains, it gained several benefits: 

• Significant time savings: EMASPHERE allowed Gyptis to get rid of complex Excel spreadsheets, avoiding calculation errors and speeding up data delivery.
• More reliable data: The solution guarantees data accuracy.
• Easy to get started: Even users without technical skills can use it.
• Information sharing: All employees have access to relevant data through role-specific views.
• Fast dashboard updates: Information is constantly refreshed.
• Integration of financial and operational data: EMASPHERE makes it possible to combine financial and operational information in a single table for a complete view of the business. Gyptis connected its accounting tool (QuadraOD) to retrieve its financial data, as well as its operational tools (including Dynamics, its CRM).

The management controller continues: "Since we started using EMASPHERE, we save a lot of time, because we used to have very long spreadsheets. We avoid calculation errors. It's a tool that lets us bring all our data together, deliver it as quickly as possible and share it with all our employees. Today, we spend more time analyzing our KPIs and tables than building them."

 Consolidate your data with EMASPHERE

EMASPHERE was founded by a former CFO, Hugues Vandepeutte. The company was created to overcome the limitations of traditional financial reporting tools. The solution offers more than 250 ready-to-use connectors, enabling near-instant setup for a wide range of accounting systems. EMASPHERE automatically transforms accounting data into management data, eliminating time-consuming manual tasks and the risk of errors.

The solution relies on a library of preconfigured indicators to make setup and use easy for users without IT skills. It also offers extensive customization options. 

EMASPHERE can work with multiple connectors. For example, if a company has one entity whose accounting software runs on Exact, a second on Xero and a third on Cegid, all this data is consolidated within the solution. Dashboards can therefore provide a consolidated view or a view by entity. Customers are also supported if they migrate their accounting system: the connector changes, but no history is lost.

The difference from a BI tool

Unlike many other solutions on the market, such as BI tools, EMASPHERE includes finance expertise such as management consolidation, analytical reporting, budget entry, forecasting and cash management. The solution was designed specifically to meet the needs of finance departments. The tool is built to be intuitive and accessible, even for those without advanced technical skills.

An innovative reporting solution

In conclusion, growing digitalization, the explosion of data and an uncertain economic environment are all challenges that SME CFOs must face. EMASPHERE offers a powerful solution to automate financial reporting, improve data reliability and support decision-making. If you are looking for an innovative solution to centralize your data, EMASPHERE could be exactly what you need. To learn more, feel free to contact us and discover how EMASPHERE can transform your financial reporting.